Virtual workshops enable classrooms to connect live to our learning partners using video conferencing technologies such as Zoom, MS Teams, Google Meets or Skype. To list your virtual workshop on Encounter Edu, we will need some content. First, for a bit of inspiration and to see how virtual workshops appear on the Encounter Edu website, have a look at some examples.

Use the guidance below to complete the document templates and send them to Encounter Edu by email or file-sharing service with any associated files.

You will need to download and make a copy of the templates, as the original files are view-only. Encounter Edu will provide you with a preview of your virtual workshop page before it goes live.

Overview content

To showcase learning partners' virtual workshops on Encounter Edu, we require information and files in a set format. You will probably be able to copy and paste most of this content.

Workshop image

Landscape jpeg image (min. 1200px by 675px at 72ppi). This can be the current image you use to advertise your workshop or something that showcases the subject matter.

Your logos

Please provide these as png files. These have a transparent background and mean that we can place your logo on both a light and dark or shaded background. These need to be provided at the highest resolution possible and it is best to provide a white logo and a full-colour logo.


This is the title of your virtual workshop.


Please list the duration of the workshop in minutes.


List the price for the live lesson, either free or the price to attend with currency – GBP (preferred), USD or EUR.


This is the video conferencing platform you use to deliver online workshops, for example, MS Teams or Zoom. If you are open to using more than one platform, please list all that apply.

Booking link

Bookings for virtual workshops use your in-house or third-party systems. Please a link to the relevant booking website or include an email for enquiries.

Target age

The target age or age bracket for the virtual workshop, or general audience (for broader talks). For professional development / teacher training live lessons, state professional development. If there are specific school levels or grades, please list these here as well, with the relevant country, for example Key Stage 1 (EN), or Grades 3-5 (US).

School subject

Please list the standard school subject(s) for the virtual workshop or list them as cross-curricular if this is more appropriate.

Learning partner(s)

Please list the learning partner(s) for this virtual workshop. This is your organisation and any other organization directly involved in the delivery of the virtual workshop. Logo(s) and a sentence or two description is required for each learning partner.

Live Event

If this broadcast is part of a live event, please list the name of the event here.

Workshop content


A short paragraph describing the workshop. This is also used as the SEO description across search engines and in social media previews.

Learning objectives

A list of the learning objectives for the virtual workshop. This can be in general language, specific curricular language (please list relevant reference, e.g. Key Stage 2 Science, or Next Gen Science Standards), or as focus or key questions.


Guidance on how a class can prepare for this workshop. This may reference supporting materials (see below). Encounter Edu has some standard guides that can also be used. This is also an opportunity to point to any subject-specific preparation materials, such as a video, that classes can use in advance. Be mindful that not all classes will have time to spend a full lesson(s) preparing. If no preparation is necessary, you can use this section to list any expected prior learning or leave it out.

Workshop outline

This section outlines what will happen during the workshop. This can either be in a series of short paragraphs or take a more formal structure listing specific workshop steps with guided timings and descriptions, akin to a lesson outline. For example:

  1. Step name (x mins)

    Brief description including what students might be doing.

Don’t forget to add an explicit section for open Q&A if this is part of your workshop and time to go over any follow-up activities.

Follow-up activities

List any follow-up activities for classes.

Associated content

Supporting materials

Supporting materials refer to additional content provided to teachers that can enrich, support preparation, or extend the learning for a workshop. Learning partners can provide their own PDF/PPT material that will be uploaded to the Encounter Edu website and linked to the respective workshop(s). It is also possible to add links to web content and multimedia.


For each speaker, please supply:

  • Portrait photo (head & shoulders) in jpeg at 72ppi with minimum dimensions 600px wide and 860px high

  • Name, job title, and organisation (e.g. Mike Fish, Educator, Museum of Life)

If there are no set speakers or presenters for your workshop, you can choose to list all members of your presenting team or leave this section out.

Learning Partners

At the bottom of each workshop page, the main learning partner(s) for the live workshop is listed with a short sentence or two of ‘about’ content. For example:

Encounter Edu is an award-winning live lesson platform. We connect learners to incredible people and places that can enrich their learning and expand their worldview.

Supporting organisations

If there are any other organisation logos that should be included, these can be listed at the bottom of the page. This section can also include any 'kitemark or relevant award logos.

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